Expenses & Budget
Management
Take control of organizational spending. From mobile expense capture to multi-level budget tracking, our solution gives finance teams complete visibility and control over company expenditure.
Employee Expense Management
A modern expense system that employees actually want to use—and finance teams can trust.
Mobile Expense Capture
Employees snap receipts on their phones, and OCR technology extracts vendor, amount, and category automatically. No more lost receipts or manual data entry.
- iOS & Android apps
- AI-powered receipt scanning
- Offline capture capability
- Multi-currency support
Approval Workflows
Route expense claims through customizable approval chains based on amount thresholds, cost centers, or employee hierarchy.
- Multi-level approvals
- Manager delegation
- Email & mobile notifications
- Bulk approval capability
Policy Enforcement
Define spending limits, per diem rates, and eligible expense categories. The system flags violations before claims are submitted.
- Category spending limits
- Per diem configuration
- Duplicate detection
- Policy violation alerts
Corporate Card Integration
Automatically import corporate card transactions and match them with expense claims. Eliminate reconciliation headaches.
- Automatic transaction import
- Smart matching
- Unsubmitted transaction alerts
- Personal vs. corporate split
Travel & Mileage
Built-in mileage calculation with configurable rates. Integrate with travel bookings for seamless trip expense management.
- GPS mileage tracking
- Multiple vehicle rates
- Trip bundling
- Per diem automation
Fast Reimbursement
Approved expenses flow directly to Accounts Payable. Generate payment batches and reimburse employees within days, not weeks.
- Direct AP integration
- Payment batch generation
- Employee self-service status
- Bank transfer or payroll
Comprehensive Budget Management
Move beyond spreadsheets. Our budgeting module gives you real-time visibility into spending against approved budgets—at every level of your organization.
Create budgets by department, project, cost center, or any custom dimension.
Annual, quarterly, or monthly budget periods with automatic prorating.
Get notified when spend reaches 75%, 90%, or exceeds budget.
Block over-budget transactions or allow with manager override.
Drill down into budget vs. actual variances with full transaction detail.
Incorporate actuals and update forecasts for remainder of period.
Spend Analytics & Reporting
Transform expense data into actionable insights for better financial decisions.
Spend by Category
Understand where money is going across travel, meals, supplies, and more.
Vendor Analysis
Identify top vendors and negotiate better rates based on actual spend data.
Policy Compliance
Track policy violation rates and identify training opportunities.
Processing Time
Monitor claim-to-payment cycle times and identify bottlenecks.
Department Benchmarks
Compare spending patterns across departments and business units.
Trend Analysis
Spot spending trends over time for better forecasting.
Take Control of Your Spending
Stop chasing receipts and spreadsheets. Let us show you how Odoo Expenses and Budgets can transform your financial control.